Registered AI

RegisteredAI Privacy Policy: Data Use and Protection

Privacy Policy | RegisteredAI

Privacy Policy

Effective date: December 8, 2025

This Privacy Policy explains how RegisteredAI (“RegisteredAI”, “we”, “us”, or “our”) collects, uses, and protects your information when you use our website, mobile application, and related services (the “Service”).

By using the Service, you agree to this Privacy Policy. If you do not agree, please do not use the Service.

Note: This Privacy Policy is provided for general informational purposes and should be reviewed by legal counsel to ensure it complies with the laws and regulations that apply to you.

1. Information We Collect

a. Information You Provide Directly

  • Account information: Such as your name, email address, and password when you create an account.
  • Audio recordings: Audio from meetings or conversations that you choose to record using the Service.
  • Transcripts & summaries: Text transcripts, AI-generated summaries, action items, and notes created from your recordings.
  • Support and feedback: Information you provide when you contact us for help, send feedback, or respond to surveys.

b. Information Collected Automatically

  • Usage data: IP address, device type, operating system, app version, browser type, pages or screens viewed, and the dates and times of your interactions with the Service.
  • Device data: Device identifiers, language settings, and other technical data.
  • Cookies and similar technologies: We may use cookies, pixels, and similar technologies to remember your preferences, analyze usage, and improve the Service.

c. Information from Third Parties

  • We may receive information about you from third-party providers (such as analytics tools, speech-to-text providers, AI providers, or app stores) to help us operate and improve the Service.

2. How We Use Your Information

We use the information we collect for purposes including:
  • Providing and operating the Service: To record, process, transcribe, and summarize your meetings or conversations as requested by you.
  • Improving the Service: To analyze usage patterns, fix issues, and develop new features and improvements.
  • Personalization: To remember your preferences and tailor parts of the Service to you.
  • Communication: To send you service-related messages, such as confirmations, updates, security alerts, and support responses.
  • Security and fraud prevention: To protect the Service, our users, and our business, and to detect and prevent abuse or suspicious activity.
  • Legal compliance: To comply with applicable laws, regulations, and legal processes.

3. Consent and Recordings

a. What constitutes consent

  • By using the recording features in the Service, you instruct us to process audio and related data (including transcription and AI-generated summaries) on your behalf.
  • When you start a recording, you confirm that you have obtained all necessary consent from other participants, where required by law, before recording them.
  • Consent may include verbal consent, written consent, or any other form required by the laws that apply in your jurisdiction (for example, “one-party consent” or “all-party consent” rules).

b. Your responsibility for compliance

  • You are responsible for understanding and complying with the recording and privacy laws in your area and in the areas where other participants are located.
  • If participants ask not to be recorded, you should stop recording and/or delete the recording as appropriate.

4. How Audio, Transcripts, and AI Processing Work

  • When you record audio, the recording may be uploaded to our servers or directly to third-party providers (such as speech-to-text and AI model providers) to generate transcripts, summaries, and action items.
  • These third-party providers process your content only to provide the requested functionality (for example, transcription or language processing) and are subject to their own privacy policies.
  • We may temporarily store recordings and derived content to provide the Service, improve performance, and maintain reliability. You can request deletion of your recordings or account as described below.

5. Legal Bases for Processing (Where Applicable)

If you are in a region that requires a legal basis for processing personal data (such as the European Economic Area or United Kingdom), we rely on:

  • Contract: To provide the Service you have requested.
  • Legitimate interests: To improve our Service, maintain security, and prevent abuse.
  • Consent: For certain uses, such as optional marketing communications or specific recordings, where required by law.
  • Legal obligations: When we need to meet legal or regulatory requirements.

6. How We Share Your Information

We may share your information in the following situations:
  • Service providers: With trusted third parties that perform services for us, such as cloud hosting, speech-to-text, AI processing, analytics, and payment processing. They may only use your information to perform services on our behalf.
  • Legal and safety: When required by law, regulation, legal process, or to protect the rights, property, or safety of RegisteredAI, our users, or others.
  • Business transfers: In connection with a merger, acquisition, financing, or sale of all or part of our business, your information may be transferred as part of that transaction.
  • With your consent: We may share information for any other purpose disclosed to you at the time of collection, with your consent.

7. Cookies and Similar Technologies

We may use cookies, web beacons, and similar technologies to:

  • Remember your settings and preferences;
  • Understand how the Service is used;
  • Improve performance and user experience.

You may be able to control cookies through your browser settings. Disabling cookies might affect certain features of the Service.

8. Data Retention

  • We keep your personal information for as long as needed to provide the Service, comply with legal obligations, resolve disputes, and enforce our agreements.
  • You can request deletion of your account or certain data, as described in the “Your Rights and Choices” section below. We may retain some information if required or allowed by law.

9. Data Security

We use reasonable technical and organizational safeguards to protect your information. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

10. Children’s Privacy

  • The Service is not directed to children under 13, and we do not knowingly collect personal information from children under 13.
  • We may use age-related questions, app store age ratings, or other measures to discourage use by children under 13, but we generally rely on users to provide accurate information about their age.
  • If we become aware that a child under 13 has provided us with personal information, we will take reasonable steps to:
    • Delete the child’s account (if applicable); and
    • Delete the personal information from our records, unless we are required by law to keep it.
  • If you believe that a child under 13 has used the Service or provided information to us, please contact us using the details below so we can investigate and take appropriate action.

11. Your Rights and Choices

Depending on where you live, you may have certain rights regarding your personal information. These may include:

  • The right to access the personal data we hold about you.
  • The right to correct inaccurate or incomplete data.
  • The right to request deletion of your data (“right to be forgotten”).
  • The right to object to or restrict certain processing.
  • The right to data portability (receiving a copy of your data in a commonly used format).
  • The right to withdraw consent where processing is based on consent.

How to exercise your rights

To exercise your rights, you can contact us using the email address below. To help us process your request, please:

  • Include “Privacy Request” in the subject line.
  • Tell us which rights you want to exercise (for example, access, deletion, correction).
  • Provide enough information for us to identify your account (for example, the email address you use with the Service).

We may need to verify your identity before completing your request. Where required by law, we aim to respond to your request within 30 days, or we will let you know if we need more time.

12. International Data Transfers

Your information may be transferred to and processed in countries other than the country where you live. These countries may have different data protection laws. Where required, we will take appropriate steps to ensure your information is protected in line with applicable legal requirements.

13. Third-Party Links

The Service may contain links to third-party websites or services. We are not responsible for the privacy practices or content of those third parties. We encourage you to review their privacy policies before providing any personal information.

14. Changes to This Privacy Policy

  • We may update this Privacy Policy from time to time.
  • When we make changes, we will update the “Effective date” at the top of this page.
  • If the changes are significant, we may also notify you via the app, by email, or by another reasonable method.
  • Your continued use of the Service after an update means you accept the updated Privacy Policy.

15. Contact Us

If you have any questions, concerns, or requests about this Privacy Policy or our privacy practices, you can contact us at:

Email: supportteam@registeredai.blog
Website: https://registeredai.blog

We aim to respond to privacy-related inquiries within 30 days, where possible and required by law.